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Associate Director, Facilities Operations

Please see Special Instructions for more details.

Interested applicants should submit their cover letter, resume and proof of education. Capilano University is an equal opportunity employer. Membership in MoveUp is a condition of employment.

Posting Details

Posting Summary

Competition Number S181141P
Position Title Associate Director, Facilities Operations
Position Number 00000
Employee Group Administrator
Position Status Regular Full-Time
Start Date
End Date (if applicable)
Department Facilities
Additional Notes
Location Squamish Valley
Working with us
The Facilities & Campus Planning teams are the boots on the ground ensuring our spaces are safe, clean, and well equipped to maintain our diverse student community and employee workforce. We operate in an ever-changing growth mode, meaning we have numerous expansion and upgrade projects on the go at any given time! Working within our FCP teams you’ll be exposed to endless opportunities that encourage collaboration and fuel innovation.

Not only are we transitioning our North Vancouver location from a commuter campus to a 24/7 campus, but we’re also opening a state-of-the-art campus in Squamish. In addition to academic buildings, these projects boast new residential accommodations, dining spaces, health & wellness amenities, as well as social spaces where gatherings and celebrations will be held.

Are you ready to build a career in making a difference? Join us in shaping the future of our campuses and creating spaces that inspire community engagement.
What you’ll do
With general guidance from the Director, Facilities Operations, the Associate Director, Facilities Operations, is independently responsible for the planning, scheduling and delivery of day-to-day operations and maintenance of the campus facilities, grounds, sports fields, parking lots, including the Student Residences buildings. The successful incumbent will foster strong collaborative relationships with a variety of internal and external stakeholders and continually monitor for process improvements. Heavily centered on customer service, this position is responsible to ensure the university’s buildings and grounds are well maintained, are safe and comfortable places to learn and work, and provide an appealing first impressions. Reporting directly to this position are a multi-disciplinary team including Supervisors, Maintenance Workers, Groundskeepers, and Facilities Workers.

Campus and Facilities Operations
  • Provide leadership and direction to the Facilities Operations team to ensure effective and efficient operations and maintenance of the buildings and well-maintained campus grounds.
  • Identify gaps in service delivery and develop strategies to meet the needs.
  • Identify and implement strategies to reduce overall ongoing operating costs without impacting quality of service.
  • Routinely conduct building inspections to check on quality of workmanship, materials, and equipment including review to adherence to Occupational Health & Safety requirements; monitor ongoing maintenance activity to ensure service requests are appropriately executed and expected outcomes are achieved.
  • Ensure facilities and sites conform to current codes, regulations, by-laws, and ensure the University policies and department procedures are in alignment.
  • Communicate with local authorities (e.g. District of Squamish Utilities, Engineering and Fire Departments) on compliance issues and matters concerning facilities and systems that connect with District facilities and systems (e.g. water mains).
  • Oversee the campus energy management program.


Capital Planning and Construction Projects
  • Identify and provide information to the Director to justify short- and long-term facilities plans to include the 5-Year Capital Plan, Campus Master Plan and annual renovation plans.
  • Provide information for the preparation of RFP’s for construction/consulting services.
  • Involved in the selection process for design consultants, negotiates fees, and provides consultant scope of work and standards to be met.
  • Prepare required Ministry reports and supporting documentation, including rationale and scope, to obtain funding for the various projects.

People Management
  • Manage and provide leadership to staff by coaching, guiding, and modeling key behaviors/strategies, encouraging dialogue and providing guidance and advice to facilitate resolutions to work issues. Mentor team members to define shared and individual goals, meet target dates and ensure alignment of team goals.
  • Develop a team structure that fosters an approach of collaboration and collective problem solving to assure the best possible customer service outcomes and models.
  • In consultation with People, Culture and Diversity, administer the collective agreement in relation to staff, including hiring, discipline as applicable, authorizing overtime, leaves, and other similar requests and representing management, where required, in the grievance process.
  • Attract and retain staff by developing and implementing recruitment and selection strategies, providing training to staff, and ensuring a stimulating work environment. Monitor and assess performance and employ engagement strategies such as coaching and mentoring as appropriate to enhance performance.

Administration
  • Develop and implement strategic and operational plans and budgets, in consultation with the Director, Facilities for areas of responsibility and participate in the preparation of the Department’s strategic and operational plan including providing input to energy conservation and capital renewal plans identifying required system and equipment upgrades.
  • Participate in developing, establishing, and administering departmental policies and procedures.
  • Represent the Department and/or the University on various committees on behalf of the Director (i.e. Joint Occupational Health & Safety Committee).
  • Maintain currency in areas of responsibility by monitoring relevant publications, attending seminars and training sessions, maintaining professional certification, participating in conferences and professional organizations.
What you’ll bring
Required skills, abilities, and experience
  • Demonstrated ability to organize the work of a department; plan, schedule, direct, supervise, and evaluate the work of employees; oversee the work of trade contractors.
  • Knowledge of building maintenance, custodial maintenance, fire protection systems and programs, safety and security programs, waste management, and recycling programs.
  • Proficiency with various software relevant to facilities management and maintenance.
  • Working knowledge of emergency response procedures, crisis response, and critical incident management.
  • Experience working in diverse communities and supporting the needs of a population that includes international students, indigenous students, and students with accessibility needs.
  • Ability to maintain confidentiality in accordance with freedom of information and protection of privacy (FOIPOP) regulations, and deal with sensitive issues with tact and diplomacy.


Required training and experience
  • Completion of a bachelor’s degree in Public Administration, Business Management, Engineering, Facilities Management, or equivalent.
  • Five or more years of recent progressive experience in facilities management including the direction of trades and/or construction personnel.
  • Completion of a facilities management certificate or equivalent (APPA, BOMA, IFMA, LEED) desirable.
  • Formal training in crisis response and emergency management is considered an asset.

Required certificates, licenses and registrations
  • Holds and continually maintains a valid class 5 British Columbia driver’s license.
For more information
For more information, please see the complete job description.
Benefits
At Capilano University, we understand that there is more to life than work. That is why we offer comprehensive benefits and support to help you and your family live a balanced life.

Take a sneak peek to see what it is like to work at Capilano University.
Posting Detail Information

Days and Hours of Work
Our standard work week is Monday to Friday, 8:30am – 4:00pm. This position may include
Bridge Period (if applicable)
Pay Group 12
Salary
This position has a salary range of $96,164 (minimum) to $128,219 (midpoint) to $141,041 (maximum) per annum. Employment offers will typically be made between the minimum and midpoint of the range and are determined by knowledge, experience and internal equity.

Additionally, Capilano University also offers a competitive total rewards package (college pension plan, employer paid benefit premiums, health spending account, modified work week, remote working options, etc.)
Union N/A
Job Open Date 04/22/2024
Job Close Date 05/13/2024
Open Until Filled No
Quick Link for Posting https://jobs-capilanou.peopleadmin.com/postings/6821

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a bachelor’s degree in Public Administration, Business Management, Engineering, Facilities Management, or equivalent?
    • Yes
    • No
  2. * Do you possess five or more years of recent progressive experience in facilities management including the direction of trades and/or construction personnel?
    • Yes
    • No
  3. * Have you completed training in crisis response and emergency management?
    • Yes
    • No
  4. * Have you completed a facilities management certificate or equivalent (APPA, BOMA, IFMA, LEED)?
    • Yes
    • No
  5. * Do you possess a valid class 5 British Columbia driver’s license?
    • Yes
    • No

Applicant Documents

Required Documents
  1. Resume
  2. Cover Letter
Optional Documents
  1. Transcripts
  2. LinkedIn Profile Link
  3. Proof of Education
  4. Certification 1
  5. Certification 2
  6. Certification 3